Category Archives: Job Postings

Job posting: Office Coordinator (6 hours/week)

JOB DESCRIPTION, effective 9/01/24

Title:  Office Coordinator

Reports to:       Rector, St. Dunstan’s Episcopal Church

Hours: 6 hours/week, during business hours. May work all one day (Thursday preferred) or split between two weekdays. Additional compensated hours may be negotiated for peak church holiday seasons or special projects. 

Compensation: $18 – 20/hour, depending on experience and qualifications

Status: Regular Part-time, Non-exempt

To apply, send your resume and a letter of interest to .  We hope to have this position filled by early October.

Position Summary

Under the supervision of the Rector, the Office Coordinator provides general office support to the parish, staff, congregation and committees, in order to support the ministries and mission of St. Dunstan’s Church. This work includes, but is not limited to: phone and email support, preparing printed materials, communications work, records management, managing the building calendar, light tidying and organizing work, and assisting church volunteers. The Office Coordinator will be a resource person for both members and non-members, and a welcoming and responsive presence in our church’s office. 

Essential Duties

Information Management and Communications (50%)

  1. Manage the parish membership database, and produce directories and mailing lists as needed.  
  2. Maintain other parish records, as asked, including financial, diocesan, sacramental, physical plant, and other operational data.
  3. Respond to requests for information and resources via email, telephone, and in-person visits.
  4. Coordinate the parish and building calendars to facilitate use by internal and authorized external groups.
  5. Produce and distribute weekly e-news in email and print versions. 
  6. Assist with managing the church’s online presence (website and social media, online advertising, etc.). 

Administrative Support (30%)

  1. Provide administrative support to vestry or other committees, including: preparing meeting documents or posting minutes; making document copies; etc.  
  2. Maintain a tidy and usable office environment, so that the Treasurer and other volunteers can also use the office. 
  3. Place orders for supplies and equipment as authorized, including potentially researching vendor prices and negotiating costs.
  4. Work with the Treasurer to ensure a smooth process for bill payment and financial record keeping. 
  5. Coordinate with vendors and maintenance staff to address maintenance and repair needs. 
  6. As directed, assist with setup and preparation for regular Sunday worship and for occasional special events, and cleanup and re-setting afterwards (within usual hours) 
  7. As directed and as other duties permit, assist with sorting and tidying projects. 
  8. Produce correspondence and other documents, as needed. 
  9. Collaborate with the Rector and committees for seasonal or special mailings. 

Liturgy Support  (20%) 

  1. Assist with proofing worship materials and bulletins as requested. 
  2. Prepare flower donation sign-up sheets, lectionary and ministry schedules, and other supporting documents. 
  3. Send weekly reminders and needed materials to those scheduled to serve in worship.
  4. Provide assistance with tracking the church calendar and planning for church events, as needed.
  5. Schedule instrument maintenance for worship services, in collaboration with the Director of Music Ministry. 

Note:  This description is not intended to include all responsibilities, as additional duties may be assigned and existing duties may be adjusted at any time. 

Knowledge, Skills and Abilities:

  1. Strong writing and grammar skills, including proof-reading.
  2. Proficiency in word processing; familiarity with spreadsheet and database work.  
  3. Demonstrated organizational skills, including calendaring, project coordination, and prioritization.
  4. Ability to effectively manage workload.
  5. Effective communication skills, both verbal and written.
  6. Familiarity with social media or willingness to learn. 
  7. Ability to maintain confidentiality at all times regarding persons and information.
  8. Knowledge of office etiquette and effective liaison skills.
  9. Willingness to accept and serve all who come to St. Dunstan’s. 

Qualifications

  • 1 year of office experience, including communications and record-keeping, is preferred. 

Seeking a Director of Music Ministry

St. Dunstan’s Episcopal Church in Madison, WI, seeks a Director of Music Ministry whose skill, enthusiasm, and collaborative spirit will help us develop the musical aspect of our worship and life as a faith community. Our Sunday worship is eclectic and lively, while deeply grounded in our traditions and patterns of liturgical and sacramental worship; we also strive to be intentionally inclusive of children and youth. We love to sing together, and have many members who are interested in sharing skills as vocal or instrumental musicians. We love the core music of our Episcopal tradition, both hymnody and choral anthems, but we also sing and enjoy music from other churches and traditions, including gospel, Taize, and “paperless” song.

Skills and Knowledge Required:

  • Proficiency at piano/keyboard
  • Choral conducting, including from the keyboard
  • Familiarity with liturgical worship
  • Effective time management and communication
  • Collaborative musical leadership for choir, children’s choir, and congregational singing

Skills and Knowledge Preferred:

  • Organ skills
  • Familiar with Episcopal hymnody and liturgical music
  • Prior experience working in a faith-based setting

Qualities Sought:

  • Inviting and approachable demeanor toward staff and volunteers
  • Encouraging and joyful, able to build excitement around our musical programming
  • Collaborative and interested in helping develop our music ministry
  • Flexible; willing to try new approaches
  • Able to work with musicians of all ages and abilities

This is a part-time position, 12 hours/week, $12,000 – 14,000/year depending on education and experience. Position open until filled. All applicants are welcome, as we are an inclusive parish.

Send a cover letter or statement of interest, and your resume, to .  Questions? Call 608-298-7381.