Parish Center Rental Information – St. Dunstan’s Church 

View a photo gallery of our available spaces by clicking here.

Parish Center Rooms and Rates

Parish Center Rental Request Form

Fill out the form and send in by mail (we recommend at least 3 weeks’ lead time) or by email to (2 weeks’ lead time) and we’ll get back to you! It’s fine to send a photo or scan of your completed form.

The Parish Center is our second building, sitting at the end of our parking lot. Our youth groups use the lower level on Fridays. Other groups use it on occasion. The lower level is a comfortable, casual meeting space for a small group, while the large upper level room is great for music, movement, craft gatherings, or other events.

The people of St. Dunstan’s Episcopal Church want our buildings to be used as much as possible, by individuals, groups and organizations outside the parish as well as by our ministries and members. We see our spaces as a resource to share, for the common good. 

Rental fees are intended to cover the actual cost to St. Dunstan’s Episcopal Church of the upkeep, heating and cooling, cleaning and maintenance of our facilities. Please read on for more information about available spaces, building use rates and how to book a space. 

Please Note:  

• St. Dunstan’s does not have building staff. If you let us know the size of your group at least a week before the date of your event, we will make sure enough chairs are available to accommodate your group. Tables may be available upon request, but table setup is your responsibility. We ask building users to leave things tidy & clean up any messes. 

• St. Dunstan’s does not provide rental groups with meeting equipment, such as projector screens, projectors, laptops, phone access, etc. If you need this equipment, or any additional needs such as extension cords, power strips, etc., for your meeting/event, please plan accordingly. Please see the “Buildings Use and Guidelines” document for additional rental policies. We do have wifi available.

To begin the reservation process, please complete the Building Use Request Form and email it to .  If your event fits within the mission and values of St. Dunstan’s Church and does not conflict with pre-existing events, you will receive a “St. Dunstan’s Church Building Rental Contract” outlining your rental date and fees. That form will need to be completed, signed, and returned to the Church office with your security deposit (and insurance liability form, if requested). Once these items are received, a confirmation will be sent to you and your event will be placed on the St. Dunstan’s church calendar. 

For Programs, Organizations, and Committees of St. Dunstan’s Church… 

No fees are charged for your use of the space. Please check space availability and reserve space by contacting or , or 608-238-2781. Please note that the office is normally only staffed on Thursdays. 

Tier I Rental Fees 

Tier I users: Special occasions, programs, organizations and committees of other Episcopal churches; or other religious groups, non-profit community organizations and other organizations whose values and purposes are in close alignment with those of St. Dunstan’s Church. 

	Half day (Up to 5 hours total, including setup & cleanup time)	Full day  (5 – 10 hours, including setup & cleanup time)	Additional notes
Parish Center Upper Room  1200 sq feet Seated occupancy: 79	$30	$50	This room is up a flight of stairs from the main door to the building. It can be approached by wheelchair or walker via a path and ramp around the back. There is an ADA-compliant single-seat bathroom on this floor.
Parish Center Main Floor 800 sq feet Seated occupancy: 25 – 30 Small corner room may be available upon request	$30	$50	This space includes a simple kitchenette (sink, microwave, refrigerator, no coffeemaker); two octagonal tables with seating; and an area with a large sofa and chairs. It is a great breakout space for discussion groups.  There are two single-seat bathrooms on this floor.  The corner room is set up as a prayer space. It can be used for a small group or for childcare, upon request, but please bring your own toys and activities.
Parish Center Whole Building	$50	$80	Please note: Because only an open stairwell separates the upper and lower levels, it is difficult to have different activities on the upper and main floors at the same time.

We may request a statement of your organization or program’s values, mission and purpose, to make a determination. 

These fees are subject to change without notice. Under special circumstances, pricing will be negotiated or additional spaces not listed here may be rented.

Tier II Rental Fees 

Tier II users: Non-profit community organizations, for-profit organizations or non-member special occasions on a one-time basis; non-profit community organizations on a regular basis. 

Due to our status as a tax-exempt organization, we are not able to accommodate for-profit events or organizations on a regular basis. 

Non-profit community organizations in close alignment with our parish mission may be invited to use our space at Tier II rates.

	Half day (Up to 5 hours total, including setup & cleanup time)	Full day (5 – 10 hours, including setup & cleanup time)	Additional notes
Parish Center Upper Room 1200 sq feet Seated occupancy: 79	$50	$80	This room is up a flight of stairs from the main door to the building. It can be approached by wheelchair or walker via a path and ramp around the back. There is an ADA-compliant single-seat bathroom on this floor.
Parish Center Main Floor 800 sq feet, plus corner room Seated occupancy: 25 – 30	$50	$80	This space includes a simple kitchenette (sink, microwave, refrigerator, no coffeemaker); two octagonal tables with seating; and an area with a large sofa and chairs. It is a great breakout space for discussion groups. There are two single-seat bathrooms on this floor. The corner room is set up as a prayer space. It can be used for a small group or for childcare, upon request, but please bring your own toys and activities.
Parish Center Whole Building	$80	$120	Please note: Because only an open stairwell separates the upper and lower levels, it is difficult to have different activities on the upper and main floors at the same time.

These fees are subject to change without notice. Under special circumstances, pricing will be negotiated or additional spaces not listed here may be rented.

Policies Regarding Use of St. Dunstan’s Buildings

1. Uses of the St. Dunstan’s facilities are to be aligned with the parish’s mission, goals and policies. St. Dunstan’s reserves the right to deny use of its facilities for any reason. 
2. St. Dunstan’s expects room or building requests be made at least two weeks in advance. 
3. All groups should inform St. Dunstan’s office of non-weather related cancellations at least 24 hours before the scheduled event; and weather related cancellations as soon as possible. 
4. St. Dunstan’s assumes no liability accruing from use of St. Dunstan’s facility. Organizations using the facility shall have their own insurance of at least $1,000,000 and attach a copy of the insurance certificate or other proof of insurance to the Building Use Agreement.
5. Problems or concerns with the facilities are to be reported to one of the phone numbers you will receive when your reservation is confirmed.
6. The Responsible Person should make an appointment to visit St. Dunstan’s before the event so they can be obtain a key, review this policy, and be shown ventilation and air cleaning equipment,  location of tornado shelter, cleaning supplies, garbage cans, etc.
7. The group must provide proper supervision for any children present. 
8. Use of Alcohol: Requests to serve alcohol must be approved by the Vestry and need to be submitted at least one month in advance. Beer and wine are the only alcoholic beverages allowed to be served. All alcoholic beverages must be purchased by the renter and served at no cost. Alcoholic beverages may not be left in the facility unsupervised. 
9. There is no smoking in the building or within 20 feet of the building.
10. Users will assure orderly and appropriate conduct by all participants. 
11. Users will ensure full compliance with Dane County Public Health policies. It is the Responsible Person’s responsibility to check current policy, inform guests, and ensure compliance. 
12. Whenever the building is in use (either level), the Energy Recovery Ventilator (ERV) should be turned up to 100%. The control is in the furnace room on the main (lower) floor, on the wall directly opposite the door. Press the button until the indicator light goes up to 100. Please reset to 50% before leaving.
13. We also strongly recommend opening windows, as weather permits, and running the on-site air purifiers as additional risk mitigation measures.
14. User is responsible for set-up and cleans up of the facility. This cleaning shall include, BUT IS NOT NECESSARILY LIMITED TO, the following:
    – Vacuum, mop, or sweep any area where food has been served
    – If kitchen has been used, all dishes must be washed, counters wiped, and floor mopped, using the Swiffer available on site. 
15. User shall provide all consumable supplies it uses (paper goods, coffee, etc.). Recycling containers are to be used for recyclable items. Please review recycling policy. 
16. User will return furniture to original positions. 
17. User is to turn off all lights and check to see that doors are locked and windows closed upon exit. 
18. User is to turn down the ERV (see item 12) and turn off air purifiers before leaving the building. 
19. St. Dunstan’s may deny future use of the facility to any user that does not comply with our policies or return the facility to acceptable conditions. 
20. The deposit check will be held by St. Dunstan’s. If the user leaves the facility in an acceptable condition, the deposit check will be returned when the key is returned or soon thereafter. If repairs or additional cleaning are required following the event, St. Dunstan’s will retain all or a portion of the deposit.